GDPR and Your Data.
At Allspecs we are committed to providing a high quality service to all of our customers. We are always actively working hard to improve any part of our business that can give customers an exceptional experience and help them feel at ease under our care. This includes addressing new data privacy laws such as the General Data Protection Regulation (GDPR) and improving safety and security.
At Allspecs we understand the importance of customer privacy. Your private data belongs to you, which means you will now have more control over that data than ever before. As a company, we strive to give customers the best experience possible, which means we do retain customer data in order to do this. That being said, you can now request to view any and all of your personal data that we have stored and you can even request that it be removed from our systems.
How we safeguard your data.
We take the safeguarding of your personal data very seriously. We employ security measures to protect, so far as reasonably possible, your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. Any records we retain about our customers is stored well out of view and cannot be accessed by the general public.
Your data may be stored in any number of the following formats:
Hard Copy, securely filed.
The Company requires that our advertisers and partners ensure the security of the data that users provide to them, however, in the event of a breach of their security measures, you agree that the Company will not be liable for any losses or damages.
The Company also provides limited access to personal information about users to employees, for whom we reasonably believe it is necessary, in order to provide products or services.
What personally identifiable data do we collect and how is it used?
When you visit, register or order products with us in store at Allspecs, you may be asked to provide basic information that can be used to identify you, such as; your full name, phone number, email address or home/business address. This information is collected and used purely to fulfil our service to you. Users may provide other information about themselves, in addition to the mandatory personal information (hereafter “Voluntary Information”).
If you are purchasing prescription eyewear from us, you may also be asked to provide some details of; Date of Birth, National Insurance Number, NHS number, Doctors Surgery, Health and Ocular Health history/ symptoms, Spectacle or Contact Lens prescriptions and Next of Kin. Some or all of this information may be necessary in order to fulfil a professional, safe and efficient service to you.
Allspecs may use any and all such information in order to:
Perform the service required as requested by you, which may include sharing certain information with our partners and suppliers in order to fulfil that service.
To send eye test reminders to customers via Text and/or Email.
To enable site visitors to participate in interactive features of our service
To respond to inquiries or requests by you
To provide to you information about special offers, sales, new products or services.
We may also disclose personally identifiable information in the establishment or exercise of legal rights or defences against legal claims, to comply with applicable laws or regulations, to comply with a valid legal process, such as a search warrant, subpoena or court order or to investigate suspected fraud or a violation of our Terms and Conditions of Use.
We retain your information for as long as it is necessary to perform our full service to you (or as defined under applicable laws and regulations). That means that as long as you continue to be our Patient/ Customer, we will store and protect your data. Please note, we are required by law to keep your data for a minimum term even if you decide you no longer want to be with us, and request erasure of your data.
Keeping your data allows us to provide products and services to you, and maintain records as required by law to satisfy tax and other legal or regulatory requirements, as well as to protect and defend against claims.
To maintain customer service standards and to assist staff training, we may also record and monitor incoming calls.
Sharing of your Information.
As outlined above, the data that we collect and record from you won’t be shared with anyone else outside of what is required to perform our service to you, unless you ask us to do so, or we get your express permission to do so. We never sell your data to 3rd parties not affiliated with the company, without your consent, except in connection with the sale or merger of the Company or the division responsible for such services provided. The types of people we may ask your permission to share information with include your GP Doctors and other health professionals.
Anyone we share information with is also under a strict legal duty to keep your information confidential, subject to recognised exceptions of the types listed above. The information you provide to us may be accessed by or given to third parties who act for us for the purposes set out in this policy or for other purposes approved by you. Those parties process information, fulfil and deliver orders, process credit card payments and provide support services on our behalf.
You agree that we may disclose your identity and contact details to (1) any third party who claims to us that any material posted or uploaded by you to our site constitutes a violation of their intellectual property rights or their rights of privacy, and (2) to other companies and organisations for the purposes of fraud protection and credit risk reduction.
Finally, if our business enters into a joint venture with or is sold to or merged with another business entity, your information may be disclosed to our new business partners or owners.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk.
Unless required to do so by law, we will not otherwise share, sell or distribute any of the information you provide to us without your consent.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
Is my information private with company merchants and advertisers?
The only Voluntary Information that may be shared between Allspecs and one of our partner web sites is that which pertains to information used in the furtherance of tracking an order and providing you with correct information regarding same.
Order information, including order numbers and amounts, may be available to the Company, affiliate merchants and 3rd-party affiliate program management companies, for accurate tracking purposes. The Company will not release this information to other parties unless you request it.
The Company provides banner and other advertising on its web site, from Google and other third parties, that may place and read cookies on your browser, or use web beacons to collect information in the course of advertisements being served. If you are concerned about your privacy regarding these advertisements, please refer to Google’s (or other third party) privacy policies.
Under the GDPR, you have the express right to confidentiality and the ability to access any and all information kept on record about you.
You have the right to request a copy of the information we hold about you. You will need to give adequate information to our staff in order to identify you before data access can be given.
You have the right to amend the information we hold if it is inaccurate.
You have the right to request the erasure of all data we hold about you. If you request this and it is agreed upon, please be aware that should you wish to use our services again, you would need to provide your information and agree to our Terms and Conditions again. The erasure of your data would still need to comply first and foremost with the legal obligations as referenced above.
You have the right to “Opt Out” of any marketing information such as email newsletters. You can unsubscribe from such activities either by using the link at the footer of the email, or by contacting us at email@example.com.
Should you request a second copy of your records after we have already provided them to you, we may charge you an admin fee of £5, payable in advance.
Any request for personal data must be made in writing along with providing adequate proof of identity, subject to applicable exemptions as discussed above. We are required to respond to your request for data within 21 days.
Where is the web site located?
The Company web site is maintained in the United Kingdom. If you are located outside of the U.K., by using the web site, you authorise the import of you information and its use, as specified in this Policy.
What is the minimum age to use this website?
Use of http://allspecs.co.uk and products/services are intended for persons who are eighteen (18) years or older, or business entities.
If proof comes to the attention of the Company that an individual user is under the age of eighteen (18) years, and is accessing our services and/or products without the consent, approval or authorisation of their parents or legal guardian, the Company will immediately terminate such account.
The Company reserves the right to amend this Policy at any time, in the event that this becomes necessary after initial release, or in the event that it becomes necessary with respect to additional, deleted, modified or amended services provided by Company.
The Company will not personally notify you of any amendments to this Policy. Users are urged to check this Policy frequently in order to determine whether any changes have been made. Users understand and agree that continued use of the Company web site assumes that they have read and accepted this Policy, as it may be amended from time to time.
Where can I access this policy?
The Company never uses or installs spy ware on user computers, nor do we use spy ware to retrieve information from user computers.
The section titles used in this Policy are purely for convenience and carry with them no legal or contractual effect.
All comments, queries and requests relating to our use of your information are welcomed and should be addressed to firstname.lastname@example.org